Privacy notice

Your information, kept within a controlled written process.

Effective date: 15 August 2026  ·  Version: 1.2

1. Who controls personal information

Haven Measure Limited is the controller for personal information it decides to collect and use for its own business purposes. It is registered in England and Wales under company number 16382014. Its registered office is 82 Oswald Road, Scunthorpe, DN15 7PA.

Privacy enquiries or rights requests may be sent in writing to that registered office or through the LinkedIn profile linked from the Fit Checker. Please write “Data protection request” and do not include more personal information than is necessary.

2. What this website does not collect

This Phase 1 website does not intentionally:

• transmit or store Fit Checker answers;
• offer document uploads, account creation, online payments or a submitting contact form;
• accept or store public star ratings or review comments at launch;
• use analytics, tracking pixels, advertising cookies or behavioural profiling;
• request telephone numbers, conduct telephone calls or use telephone marketing.

The organisations providing website hosting and security may process limited technical logs needed to deliver and protect the service. Haven Measure does not use those logs for advertising profiles and does not operate application analytics on this website.

3. Information received through LinkedIn or later engagement

If you choose to contact Haven Measure, it may receive:

• your name, professional role, employer or business and public profile details;
• the content and date of your written enquiry and Haven Measure’s response;
• non-confidential service-fit categories that you deliberately copy from the checker, including broad engagement-model and status-assessment stages;
• conflict-check details about relevant organisations and project parties;
• business contact, engagement, billing and service records if you become a client;
• project records only after a secure route, minimisation instructions and written terms are agreed.

An initial enquiry must not include National Insurance numbers, Unique Taxpayer References, payroll records, personal tax returns, tax-account credentials or a Status Determination Statement. If later assessment records are genuinely required, Haven Measure will first confirm purpose, minimisation, access, retention and a secure transfer route in writing.

4. Purposes and lawful bases

• Enquiries and pre-contract checks: steps requested before entering a contract and Haven Measure’s legitimate interests in assessing suitability, conflicts, engagement structure and commercial risk.
• Providing contracted services: performance of a contract and legitimate interests in professional administration, quality control and client communication.
• Legal, insurance and regulatory protection: legal obligations and legitimate interests in establishing, exercising or defending legal claims, notifying insurers and maintaining appropriate records.
• Business-to-business marketing: legitimate interests, subject to applicable electronic-marketing rules, relevance checks and an easy right to object. Haven Measure does not sell personal information.

Where special-category or criminal-offence information is unexpectedly supplied, processing will be paused and an appropriate legal condition assessed. Such information should not be sent at the enquiry stage.

5. Sources

Information may come directly from you or an authorised client contact, from public professional or corporate sources such as a company website, Companies House, official procurement notices or LinkedIn, and from advisers where lawful and necessary. Haven Measure does not use directors’ home addresses or private contact details for prospecting.

6. Sharing

Information is shared only where necessary with:

• approved technology, hosting, storage or professional-service providers under appropriate safeguards;
• Haven Measure’s solicitor, accountant, professional-indemnity broker or insurer;
• regulators, courts, law-enforcement bodies or other recipients where required or permitted by law;
• another recipient where you have authorised the disclosure and professional-risk checks permit it.

Haven Measure does not permit third-party reliance on a client Risk Map merely because it has been shared.

7. International transfers

LinkedIn and some future service providers may process information outside the United Kingdom. Before operational use, Haven Measure will check the provider’s transfer mechanism, data location, security and contractual safeguards. The Phase 1 checker itself does not send answers to LinkedIn; you decide whether to copy and send the summary.

8. Retention

Dormant enquiries are normally deleted or anonymised after 12 months unless a conflict, complaint, legal, insurance or suppression record requires longer retention. Client engagement and project records are normally retained for six years after the engagement ends, subject to professional-indemnity requirements, limitation risk, tax obligations, disputes and legal holds. The final schedule will be reviewed with the solicitor and PI insurer before paid launch.

9. Security and minimisation

Haven Measure will request only the records needed for an agreed scope, require irrelevant personal information to be redacted where practicable, restrict access, use multi-factor authentication and approved secure transfer, and keep an incident-response procedure. Client material will not be entered into public or consumer AI services. Any approved AI-assisted workflow requires data minimisation, suitable contractual safeguards and human professional review.

A private document-storage foundation has been reserved for controlled client use, but it is not exposed as a public upload service and currently stores no website submissions. Access will be enabled only for an accepted engagement, with a named client contact, written minimisation instructions, an agreed retention position and a separately issued transfer route.

10. Your rights

Subject to applicable law, you may ask for access, correction, erasure, restriction, portability or information about processing, and may object to processing based on legitimate interests or to direct marketing. Haven Measure may need to verify identity and may retain information where law, legal claims or professional obligations require it.

11. Complaints

Please raise concerns with Haven Measure first so they can be investigated. You may also complain to the UK Information Commissioner’s Office. Current contact and complaint routes are available at ico.org.uk.

12. Launch and change control

Before enabling any submitting contact form, file upload, payment, newsletter, analytics or advertising technology, Haven Measure will document the data flow, lawful basis, processor terms, retention, security, privacy wording, cookie position and current data-protection-fee obligation. This notice will be updated where the processing changes materially.